FAQ

In order to add CASE or Gen Ed designations to a course, your unit must submit a proposal to the Office of Undergraduate Curriculum, Policy, and Records (OUCPR). OUCPR sends a call for proposals to add CASE designations to College courses twice a year, and to add Gen Ed designations once a year. Proposals to add CASE designations are reviewed by the College Committee for Undergraduate Education (CUE). Proposals to add Gen Ed designations are reviewed first by CUE, then by the General Education Committee.

There are multiple ways to view which designations your unit’s courses carry. Unit administrators can use the My Courses App to view a comprehensive list of their courses and their CASE designations.

Faculty, students, and staff can view CASE designations using the CASE list in the College’s Undergraduate Bulletin, and can view Approved General Education Courses on the GenEd website.

Gen Ed and CASE attributes are not captured in prior term copy. Rather, they are applied in the schedule of classes a few weeks before the schedule publish date.  For all classes with designations, both existing and newly approved, UES will add the appropriate attributes and class notes. From there, CASE and Gen Ed attributes are added in periodic batches, typically every one to two weeks.

Please direct any questions about your unit's courses with CASE or Gen Ed attributes to ugcurric@iu.edu.

To run with the CASE Intensive Writing (IW) designation, a course must first be reviewed and approved by the College. Courses approved for IW must adhere to the structural and content requirements of the CASE IW designation, as described on the CASE Proposals page of the Office of Undergraduate Curriculum, Policy, and Records (OUCPR) website.

IW is unique. It is the only CASE designation which a unit can elect to offer once a course is approved to carry the designation. Because IW can be applied (or not applied) to an approved course at the unit's discretion, it is important to ensure that every class offered by your unit as IW adheres to the IW learning outcomes and requirements.

IW requirements relevant to scheduling include an eCap of 25 (or less), the assignment of a qualified instructor (usually a full time faculty member), an appropriate number of credit hours (3), and scheduling the class in a session of sufficient duration (full semester classes are preferred). IW classes should meet these criteria each time they are offered.

To submit a proposal to add IW to one of your units’ courses, please first review the learning outcomes and requirements associated with IW. You can read about how to submit the proposal to add IW to your course on the same page.

Before applying the Intensive Writing (IW) components to a course with CASE IW approval, please review the IW learning outcomes and requirements to ensure the class fulfils the criteria.

IW is unique. It is the only CASE designation which a unit can elect to offer once a course is approved to carry the designation. Because IW can be applied (or not applied) to an approved course at the unit's discretion, it is important to ensure that every class offered by your unit as IW adheres to the IW learning outcomes and requirements.

Ensure the class your unit plans to offer as IW has an eCap of 25 (or less), is  assigned a qualified instructor (usually a full time faculty member), is an appropriate number of credit hours (3), and is scheduled in a session of sufficient duration (full semester classes are preferred). IW classes should meet these criteria each time they are offered. If your class meets these criteria, then IW can be enabled in the schedule of classes.

Please be sure to remove the IW components from classes that will not be offered as IW but that have the components carried over from prior term copy.

IW components are listed on the class in DSOC in three places: Class Attribute (Report Code), Class Note, and Requirement Designation.

In the build phase, or when adding a new class during schedule maintenance, first, go to the IU Class Attributes tab in Maintain SOC Distributed (or Sched New Course Distributed) and add the Attribute RPCD with the Value BLIW. This will automatically add the #32 (Intensive Writing) standard text note. Go to the IU Class Assoc tab and enter BLIW in the Requirement Designation field.

To add IW to a course already on the schedule during the maintenance phase, you can submit your IW request via CART. You can remove the IW components from a class during maintenance using the same form.

Please visit the Combined Sections page of the Office of Undergraduate Curriculum, Policy, and Records website, where you will find information about what combined sections are, and the College’s policy on how to schedule combined sections.

The Registrar provides guidance on creating and maintaining combined sections in the Scheduling Officer Portal. For information relevant to the schedule build phase, reference Build - Combined Sections in the Build Library. For information relevant to the maintenance phase, reference CART - Combined Sections in the CART library. 

The answer to this question is copied from the College's policy on Combined Sections:

To be placed in a combined section, all courses must have the same General Education attributes (GenEd A&H, S&H, N&M, MM, EC, WL, or WC). For example, if one course/section is GenEd A&H and another is S&H, they cannot be combined. Likewise, if one course is GenEd WC and the other has no GenEd designation (even if it is effectively the exact same course), they cannot be combined. (Applies to undergraduate courses only.)

To be placed in a combined section, all courses must have the same CASE attributes (CASE A&H, S&H, N&M, MM, EC, WL, POC, DUS, CR1, CR2, or GCC). In the event one of the courses has no designation, the course that lacks CASE credit may, under some circumstances, be granted temporary attribution with written approval from the College Office of Undergraduate Curriculum, Policy, and Records. (Applies to undergraduate courses only.)

If you have questions about whether a set of courses can be placed in a combined section, please reach out to the Office of Undergraduate Curriculum, Policy, and Records at ugcurric@iu.edu.

Enrollment consent is a method of class level enrollment control which can be turned on in the Distributed Schedule of Classes (DSOC). Units may enable enrollment consent in cases where student enrollment is contingent upon factors not governed by prerequisites or reserve capacities (rCaps). You can read more about appropriate use cases for enrollment consent on the Enrollment Consent and Permissions page of the Office of Undergraduate Curriculum, Policy, and Records website.

If a class has enrollment consent enabled, class permission must be entered in SIS before students can enroll. Class permissions are also known as enrollment permissions. You can access the Class Permissions field in SIS by navigating to Records and Enrollment -> Top Pages -> Class Permissions.

UITS maintains an SIS Job Aid describing how to add a class permission. You can access the document here.

Prerequisite: Course(s) or other requirement(s) that must be successfully completed prior to a student registering for a course. Prerequisites are recorded in the College's Undergraduate Bulletin. Prerequisites are enforced by enrollment requirement groups (ERGs) applied in the Course Catalog, called catalog requisites in the Distributed Schedule of Classes (DSOC). The ERGs applied to your unit's courses are based on the information in the Bulletin.

To learn more about prerequisites, corequisites, and recommended courses, please visit the Prerequisite page on the Office of Undergraduate Curriculum, Policy, and Records website.

To learn more about ERGs, please visit the Enrollment Requirement Groups (ERGs) page of the OUCPR website.

rCap stands for Reserve Capacity. Reserve Capacities are used to reserve a certain number of seats for a specific group of students within a course. A common example is reserving a portion of seats in an introductory course for students enrolling during New Student Orientation (NSO). The Office of the Registrar maintains a Reserve Capacity guide, which can be accessed in the Reference Guides and Resources library of the Scheduling Officer Portal.

To learn more about rCaps, please visit the Enrollment Requirement Groups (ERGs) page of the Office of Curriculum, Policy, and Records website.

You can view the prerequisites for your unit’s courses in the College’s Undergraduate Bulletin.

Prerequisites are enforced by enrollment requirement groups (ERGs) applied in the Course Catalog, called catalog requisites in the Distributed Schedule of Classes (DSOC). The ERGs applied to your unit's courses are based on the information in the Bulletin.

To view ERGs applied to your courses at the catalog level, visit SIS -> Curriculum Management -> Top Pages -> Course Catalog. Enter the course information, select the course, then click on the Offerings tab. Select "Details" from the Enrollment Requirement Group section to view the ERG structure.

To view the catalog requisites in DSOC, navigate to the IU Class Requisite tab, and look for the Catalog Requisite information.

To learn more about catalog requisites, please visit the Enrollment Requirement Groups (ERGs) page of the Office of Curriculum, Policy, and Records (OUCPR) website.

For questions about your course's prerequisites, please contact OUCPR at ugcurric@iu.edu.

PERC (Post-Enrollment Requisite Checking) is a process that results in a production of a report indicating whether each student has satisfied the course prerequisites. The College generally runs the reports at the request of units and provides the report for action by the requesting unit. 

It is recommended that the PERC process be run after grades for any prior term(s) are official. This means that PERC should usually be run once before Spring and Summer classes and twice (after Spring and Summer grades) for Fall classes. 

The above answer is copied from the Office of Undergraduate Curriculum, Policy, and Records webpage dedicated to prerequisites. More information about prerequisite enforcement and PERC can be found on that page.  

When enrolling for a subsequent semester, it is assumed that all courses in which a student is currently enrolled will be completed with a passing grade. These courses are therefore used to determine whether a prerequisite has been satisfied. Of course, students sometimes do not complete the course or earn the grade required to meet the prerequisite. Because of this, the College offers Post-Enrollment Requisite Checking (PERC). To learn more about PERC, please visit the Prerequisites page on the Office of Undergraduate Curriculum, Policy, and Records website.

To add a prerequisite to a course, even if the course has no existing prerequisites, a course change proposal is required. Prerequisites cannot be added at the schedule of classes level.

For more information about course change proposals, please visit the Course Proposals page on the Office of Undergraduate Curriculum, Policy, and Records (OUCPR) website.

For more information about adding prerequisites ERGs, please visit the Enrollment Requirement Groups (ERGs) page of the OUCPR website.

If your course has prerequisites and you believe these are not displaying or functioning properly in the schedule of classes or you have questions about the ERG enforcing your course's prerequisites, please contact OUCPR at ugcurric@iu.edu.

To change the existing prerequisites of a course, including removing a prerequisite, a course change proposal is required. Prerequisites cannot be amended at the schedule of classes level.

For more information about updating prerequisites, please visit the Enrollment Requirement Groups (ERGs) page of the Office of Curriculum, Policy, and Records website.

Existing course topic IDs can be added to classes with existing variable title approval in the Distributed Schedule of Classes (DSOC) via the Basic Data tab. Step by step instructions about adding topic IDs can be found on page 4 of the Registrar’s guide called Build – Adding a New Course in DSOC, which can be accessed in the Build Library of the Scheduling Officer Portal.

There are two ways to view the list of existing topic IDs for your unit's variable title courses.

Those with access to the Curriculum Management area of SIS can view topic IDs in the course catalog. Visit SIS -> Curriculum Management -> Top Pages -> Course Catalog. Enter the course information, select the appropriate course. All existing topics for the course can be viewed on the Catalog Data tab in the Course Topics section.

Unit administrators can use the College's My Courses curricular app to view existing topic IDs for their unit's courses.

University Enrollment Services (UES) manages requests for new topic IDs for existing variable title courses. You can find the new variable title request form and job aid on the UES website under Services -> Course Catalog.

Newly created topic IDs are not automatically added to the class they were requested for. You can add the newly created topic in the Distributed Schedule of Classes (DSOC) via the class’s Basic Data tab. Step by step instructions about adding topic IDs can be found on page 4 of the Registrar’s guide called Build – Adding a New Course in DSOC, which can be accessed in the Build Library of the Scheduling Officer Portal.

While it is possible for a variable title course to be scheduled without a topic ID, once a course is approved to be variable title, the College expects the course to run in accordance with the College's Undergraduate Variable Title Courses policy. This policy requires units to obtain and record in the Schedule of Classes a topic ID for any class scheduled.

If there is a variable title course your unit would like to schedule without a topic, please reach out to OUCPR at ugcurric@iu.edu.

Adding or removing variable title status from a course is a curricular change. Curricular changes require a course change proposal to be submitted. If you have questions about whether variable title status is appropriate for one of your unit's courses, please reach out to our office at ugcurric@iu.edu.

For more information about course change proposals, please visit the Course Proposals page on the Office of Undergraduate Curriculum, Policy, and Records website.  

Your unit has a few options if currently scheduling a topic of a class that exceeds the number of runs outlined in the College’s Undergraduate Variable Title Course policy. A given topic may not run more than four (4) times in an eight (8) year period. These options are:

• Create a new course for the topic being run.
• Remove variable title status from the course.
• Stop running the topic.

For more information about any of these options, please reach out to the Office of Undergraduate Curriculum, Policy, and Records (OUCPR) at ugcurric@iu.edu.

Please note that outreach conduced by OUCPR about the excessive running of a topic is generally done with an eye toward future semesters, not to classes currently scheduled.

If the variable title topic prompting the creation of the new course had a CASE designation at the topic level, then the designation can be applied to the new course. Please reach out to the Office of Undergraduate Curriculum, Policy, and Records (OUCPR) once the new course has been created to request the designation be carried forward.

If the variable title topic had a CASE designation at the course level, rather than at the topic level, the new course will not carry the previous CASE designation. Your unit can submit a proposal to add CASE designations to the new course following the instructions for CASE proposals on the OUCPR website.

The new course will not carry GenEd designations, regardless of whether they were previously applied at the topic or course level. Your unit can submit a proposal to add GenEd designations to the new course following the instructions for GenEd Proposals the OUCPR website.

New courses are submitted through the application CARMIn. The Office of Undergraduate Curriculum, Policy, and Records maintains a webpage dedicated to proposing new courses and changing existing courses. On this page you can find more information about course review and the approval process, the remonstrance process, and creating course proposals. Included on this page are job aids for initiating a course request and approving a course request. If you have additional questions about creating a new course, please email ugcurric@iu.edu.  

Class descriptions can be updated by the instructor of record and staff with appropriate access. More information on this subject, including how to make updates and how to grant access to staff, can be found in the IU Knowledge Base.

Note: Class descriptions are not the same as course descriptions. Class descriptions are typically instructor-provided elaborations of the official course descriptions.

Course descriptions provide a clear and concise description of the course. They are part of the structure of a course, like number of credit hours, repeatability, and title. Changes to course description can be made by submitting a course change proposal in CARMIn.

Instructors who want to provide a more elaborate description to recruit students and provide a clearer sense of what the particular instance of the course will do should look to the Class Description feature.

When a staff member is asked to assist with assigning grades to students in a class, they should not be added as an instructor in DSOC. Instead, the instructor of record (must have primary, secondary, supervisory, or associate instructor status in DSOC) should add the staff member as a grade proxy. A step by step guide to adding a grade proxy can be found here: Assigning a Grade Proxy. Note that this is especially important for experiential education courses (EECs). Per the College’s policy on EEC’s, “an EEC must have a regular member (tenure-track or non-tenure-track) of the faculty assigned as the instructor of record.”

The Office of the Registrar processes applications from students who wish to audit classes and enrolls students whose applications are approved. Unit level scheduling officers do not enroll students as auditors. 

All audit enrollments require instructor approval and open, available spots in the class. If the class the student wishes to audit has a reserve capacity (rCap), the student will not be allowed to audit if the only remaining seats are restricted by the rCap, even if the student is in the target group for the rCap. rCaps hold spots for students who enroll for credit. The enrollment capacity of a class cannot be adjusted to add an auditing student if the class has a waiting list, unless all waiting students and the auditor can be added. 

Students enrolled as auditors do not earn credit for their completion of the class, and generally cannot fulfil requirements with audit enrollment. At the time an audit student is enrolled, the Registrar assigns them a grade of NC ("no-credit"). At the end of the term when grade rosters are generated, the NC grade is already assigned to the auditor, so instructors are unable to enter a grade for the auditing student on the grade roster. The grade of NC is what appears on the student's transcript. 

Not every unit allows students to audit. If you are unsure about whether a student can audit one of your unit's classes, please reach out to the instructor and the Chair or Director of your unit. If you have other questions about auditing, please write to reghelp@iu.edu. Students can find information about auditing on the Student Central website. 

The College asks that ASURE Research Lab or Discovery Experiences be scheduled with the following parameters in the Distributed Schedule of Classes (DSOC). Please ensure the class has been approved by the ASURE program before scheduling. 

Drop consent by department should be enabled in the Meeting and Enrollment tab of DSOC. Enrollment consent does not need to be enabled, as enrollment is controlled with a class level ERG.

Please add the appropriate ERG in the IU Class Requisite, Class Requisite Enrollment Requirement Field. If you are unsure about which ERG is appropriate, please email asure@iu.edu.

• ERG 025787 - ASURE PBS ONLY
• ERG 025788 - ASURE INTERDISCIPLINARY ONLY
• ERG 025789 - ASURE SCIENCES ONLY
• ERG 030868 - ASURE SCIENCE AND INTERDISCIPLINARY

If only one section of a multi-component course is reserved for ASURE, please apply the ERG as a reserve capacity instead of as a class requisite. Reserve capacities can be set in the Meeting and Enrollment Control tab of DSOC.

Please apply the following class notes, in the Notes tab of DSOC:

• Note # 3445 - Above class is open to ASURE students only. Permission is required to drop this course. Please contact asure@iu.edu.
  • If your class is optional, such as a third semester lab course, please use Note # 3446 - Above class is open to ASURE students only.
• Free format text note: Above class counts for honors for Hutton Honors College students.

In the IU Class Attributes tab, please apply cluster code CLST BLCOLL018.

eCaps for ASURE courses should be set between 22 and 25. If your department would like to add students who are not participating in ASURE to an ASURE course your unit is offering, these students can be added with an enrollment permission by your unit's scheduling officer. Please communicate with the ASURE program when doing this, to ensure there are enough seats for the ASURE participants.

If you have any questions about ASURE scheduling or the ASURE program, please contact asure@iu.edu.

Any full-time member (including a full-time lecturer) of the College faculty is eligible to teach CASE Critical Approaches (CAPP).

Proposals for CAPP courses are solicited once a year, early in the Fall semester. Notifications of decisions are usually sent in November for the following academic year.

For more information, please visit the CASE Proposals page on the Office of Undergraduate Curriculum, Policy, and Records website.  

On our website, we maintain specific resources for Scheduling Officers/Curricular Assistants, Directors of Undergraduate Studies, and for Academic Advisors. Our office also maintains Curricular Apps, available for faculty and staff administrators who are working with your unit’s curriculum.

For scheduling questions specific to the College, please email collschd@iu.edu.

For general scheduling questions, please email regsched@iu.edu.

For questions about College curricular matters, please email ugcurric@iu.edu.

You may also find your answer on the Office of Undergraduate Curriculum, Policy, and Records website.