Roster Review Guidelines

General Instructions

• Perform this review after Spring grades are final and before Summer NSO starts (except for students who may be subject to AD--probation and dismissal--review).
• Use AdRx Advanced Search, rosters provided, or IUIE to identify students for outreach.
• Record outreach in AdRx. For each contact, choose the “Campaign/Outreach” tag.

Re-enrollment

• Identify students who were enrolled in Spring 20XX and have not registered for classes in Fall 20XX.
• Contact students to see if they are o.k. and if they plan to enroll in classes at IUB for Fall 20XX. Offer assistance in planning fall classes or planning for a later return to IUB.

Use AdRx Advanced Search Filters:

1. Advising Offices and Advisors (or Area of Study) = Your Assigned Students (or a program assigned to you)
2. Last Term Enrolled = Spring 20XX
3. IU Hours Completed = 102 hours Max IU
4. Admit Term = IUB, Undergraduate, Before Summer 20XX (Note: this is IMPORTANT, as it filters out incoming students who completed IU coursework via dual-enrollment in Spring 20XX)
5. Save as Caseload
6. Optional: remove students who have applied to graduate in Spring or Summer 20XX
7. Note: The College’s AD review will not be complete until early June. You may want to delay outreach to students with a semester GPA below 2.000 AND Cum GPA below 2.000.

103+ Degree Completion

• Identify active students who are not enrolled or graduated, who may think they have completed their degree.
• Invite students who failed to meet one or more final requirements to meet with you to make a graduation plan.

Use AdRx Advanced Search Filters:

1. Advising Offices and Advisors (or Area of Study) = Your Assigned Students (or a program assigned to you)
2. Hours Completed = 103 hours Min IU
3. Term Last Enrolled = Choose every available term before Spring 20XX
4. Academic Performance = GPA (IU) 2.000 – 4.000
5. Save as Caseload
6. Cross-check with your CHER graduation lists to eliminate from your outreach email students who have already applied to graduate
7. Apply the filters. Click “Service Indicators” for each student listed. If V02: Academic Dismissal hold is indicated, do not include that student in this outreach. 

Grades of Incomplete

• Encourage students with a grade of “I” to follow up with their instructors to arrange to complete work in courses for which they received a grade of Incomplete.