Below is a list of common acronyms for scheduling systems, online tools, and offices that you may encounter as a College Scheduling Officer.
For a list of departmental codes, including those for non-College units, visit the Department Abbreviations page in the Enrollment and Student Academic Information Bulletin. Two- and four-character building codes can be found in the Registrar’s Scheduling Officers Teams channel in the Building Facility IDs document.
| Acronym/ Abbreviation | Full Name | Additional information |
|---|---|---|
| AdRx | Advising Records | Used by academic advisors to record notes from meetings with advisees |
| AMES | Advising and Major Exploration Services | Part of OVPUE; formerly UDIV. Oversees advising for pre-business, pre-nursing, and exploratory students |
| AMP | Accelerated Master’s Programs | Campus initiative for accelerated bachelor’s and master’s degree completion |
| ASI | Academic Systems and Information | A division of OUCPR |
| ASPIRE | Arts and Sciences Programs for International Research and Education | College study abroad and exchange programs |
| ASURE | Arts and Sciences Undergraduate Research Experience | A hands-on research program for first year beginners entering the College of Arts and Sciences |
| BREG | Bloomington Campus Office of the Registrar | Office overseeing the schedule of classes, SER, final grades and grade entry, general classroom space, transcripts, FERPA compliance, and more, specifically for the Bloomington campus |
| CARMIn | Course Approval, Remonstrance, Maintenance and Integration System | System for creating new courses and proposing updates to existing courses |
| CART | Campus Administrative Registrar Transactions | Office of the Registrar controlled system used for making updates to scheduled classes, enrollment, and other transactions |
| CHER | College Higher Ed Records | Student records database used by the College Recorders and academic advisors |
| CICADA | College Information Center – Administrative Data and Analysis | College of Arts and Sciences tool for maintaining employee records and email lists |
| CQDM | Course Questionnaire Data Manager | Administrative access to enable data collection for the Online Course Questionnaire (OCQ) |
| CTL | Core Transfer Library | Maintained by the State of Indiana; a list of courses that are pre-approved for transfer between all Indiana public college and university campuses and five independent colleges and universities |
| CTS | Credit Transfer Service | Maintained by the Office of Admissions; shows students how courses taken at other colleges and universities will transfer to IUB |
| DGS | Director of Graduate Studies | Oversees graduate curriculum within a College unit |
| DSOC | Distributed Schedule of Classes | Within the Student Information System (SIS); used for adding and updating scheduled classes |
| DUS | Director of Undergraduate Studies | Oversees undergraduate curriculum within a College unit |
| eCap | Enrollment Capacity | An entry field in DSOC that sets the total number of students allowed in a class |
| ELVIRA | Electronic Visual Instructional Resource Allocation | A web application that supports the College’s instructional planning overseen by the College's Office of Enrollment Management |
| ELVIS | Electronic Visual Instructional Summer | See ELVIRA, for the summer session |
| ERG | Enrollment Requirement Group | Used in the course catalog and schedule of classes to restrict enrollment to specific student populations |
| FERPA | Family Educational Rights and Privacy Act | A federal law regarding the privacy of student records and the obligations of Indiana University as an institution, primarily in the areas of release of these records and the access provided to these records |
| IUIE | Indiana University Information Environment | Reporting database for the SIS |
| OCQ | Online Course Questionnaire | Platform for students to submit feedback on faculty and courses taken; responses used in faculty tenure and promotion processes |
| OUCPR | Office of Undergraduate Curriculum, Policy, and Records | Manages all aspects of the College's undergraduate curriculum, including academic programs (majors, minors, certificates, etc.), courses, academic policies, the College Bulletin, student records, access to information systems, and curricular reporting |
| OURSS | Office of Undergraduate Retention and Student Success | Supports the academic success of undergraduate students in the College of Arts and Sciences to increase student retention and degree-completion rates |
| OVPUE | Office of the Vice Provost for Undergraduate Education | Supports academic and co-curricular units on the IU Bloomington campus |
| OVST | Education Abroad | Facilitates study abroad experiences for IU students; formerly Office of Overseas Study |
| PCS | Public Course Search | Public, online, university-wide database of classes offered in current and upcoming academic terms; also called iGPS Course Search |
| PERC | Post-Enrollment Requisite Checking | Reports used to review whether students who have enrolled in courses have met the prerequisites |
| rCap | Reserve Capacity | Used to reserve a portion of seats in a class for a specific student population (or, in the case of multiple rCaps, multiple populations) for a set period of time |
| REGR | Office of the Registrar | Office overseeing the schedule of classes, SER, final grades and grade entry, general classroom space, transcripts, FERPA compliance, and more |
| S/F | Satisfactory/Fail | A grading basis that is applied to all student in a given class (It is distinct from the Pass/Fail basis that students may elect in specific situations.): the College has a practice of using the S/F grading basis for classes that are less academic in nature (internship and leadership development courses) or that exist to embed support services in the curriculum |
| SAS | Student Appointment Scheduler | Used by students to schedule appointments with their academic advisors |
| SER | Student Engagement Roster | Tool for monitoring student academic progress where instructors can make notes to students about attendance, overall class performance, and more; monitored by students, advisors, OURSS team members |
| SIS | Student Information System | University wide system for student administration; houses the course catalog, DSOC, class rosters, grade rosters, and more |
| SLIM | Session/Location/Instructional Mode/Meeting | CART request to update the session when a class meets, the location of a class (classroom), the instructional mode of a class, and the meeting line |
| SO | Scheduling Officer | IU employee responsible for class scheduling and related activities |
| SOAR | Student Online Advising Records | Student access to notes left by their academic advisors following appointments |
| SRS | Student Records and Services | A division of OUCPR |
| TID | Topic ID | Also called a variable title or a variable topic, there are entered in DSOC on classes with variable topic approval to display the topic on student transcripts |
| TSAP | Transfer Single Articulation Pathway | Specific degree programs at Ivy Tech Community College and Vincennes University that correspond to a degree program at IUB |
| UAA | Undergraduate Academic Affairs | A cluster of offices under the purview of the College’s Associate Dean for Undergraduate Education including the Office of Undergraduate Curriculum, Policy, and Records, the Office of Undergraduate Retention and Student Success, and the Office of Academic Engagement and Student Experience |
| UDIV | University Division | Part of OVPUE; now AMES |
| UES | University Enrollment Services | Oversees Registrar, Admissions, Transfer Offices, Financial Aid and Military Connected Services for all campuses; formerly VPSS, USSS |
| Abbreviation | Full Name | Additional Information |
|---|---|---|
| A&H | Arts and Humanities | Usually modified by CASE or GenEd |
| BoI | Breadth of Inquiry | Usually modified by CASE or GenEd |
| CAPP | Critical Approaches to the Arts and Sciences | Usually modified by CASE |
| CASE | College of Arts and Science Educational Requirements | Requirements that every College undergraduate student must complete in addition to their major curriculum |
| CR | Career Readiness | Usually modified by CASE; frequently CR1 or CR2 |
| DUS | Diversity in the United States | If modified by “CASE.” If not modified, could be “Director of Undergraduate Studies” |
| EC | English Composition | Usually modified by CASE or GenEd |
| FL | Foreign Language | Usually modified by CASE |
| GCC | Global Civilizations and Cultures | Usually modified by CASE |
| GenEd | General Education Requirement | Requirements that every IU Bloomington undergraduate student must complete |
| IW | Intensive Writing | Usually modified by CASE |
| MM | Mathematical Modeling | Usually modified by CASE or GenEd |
| N&M | Natural and Mathematical Sciences | Usually modified by CASE or GenEd |
| POC | Public Oral Communication | If modified by “CASE” |
| S&H | Social and Historical Studies | Usually modified by CASE or GenEd |
| SL | Sustainability Literacy | Usually modified by CASE or GenEd |
| WC | World Cultures | Usually modified by GenEd; GenEd WLC requirement option |
| WL | World Languages | Usually modified by GenEd; GenEd WLC requirement option |
| WLC | World Languages and Cultures | Usually modified by GenEd |
Office of Undergraduate Curriculum, Policy + Records
Undergraduate Academic Affairs
The College of Arts + Sciences
